Even experienced writers struggle to communicate clearly and effectively. Module 4 of Clear Expression Through Critical Thought offers a foundation for writing that meets professional standards while remaining approachable. It introduces the Seven Traits of Good Writing, the Four-Step Writing Process, and the Plain Writing Act of 2010, each designed to improve how federal employees express complex ideas clearly.
The Seven Traits of Writing
Great writing balances creativity and structure. The seven traits, Ideas, Organization, Voice, Word Choice, Sentence Fluency, Correctness, and Design, help ensure every document is clear, polished, and aligned with the audience’s needs. Together, these traits make writing readable, professional, and consistent across teams.
The Four-Step Writing Process
To write effectively, start with planning and end with refinement. The course breaks this into four stages:
- Prewriting: Define purpose, audience, and main ideas.
- Drafting: Build a clear, organized draft using a three-part structure.
- Revising: Evaluate logic, clarity, and focus.
- Refining: Polish grammar, flow, and design for readability.
This approach turns writing from a stressful task into a repeatable process that improves with practice.
Plain Language in Government Writing
Federal employees are also introduced to the Plain Writing Act of 2010, which requires agencies to communicate in clear, accessible language. The Plain Language Guidelines emphasize short sentences, simple word choice, and positive, conversational tone, all of which make complex information easier for the public to understand.
Plain writing builds trust, ensures compliance, and helps agencies communicate with diverse audiences.
