Description:
Experience has shown that agency personnel spend more time on budget execution than on any other phase of the budget process. In this course you will learn to develop and manage an operating plan, monitor and track performance, respond to unanticipated events, and avoid Antideficiency Act (ADA) violations. You will also understand the apportionment process, be able to manage reimbursable work, and prepare for year-end closeout including the preparation of the SF-133.
This course is part of the Master Certificate in Federal Financial Management (MCFFM)
Who Should Attend?
Budget analysts, financial management specialists, and program managers who participate in the budget execution process and need to apply the laws, principles, and procedures required for effective budget execution. Participants should be familiar with budget principles as taught in Introduction to Federal Budgeting (BUDG7001A) and Budget Formulation (BUDG7101A).
Tuition:
$1,199.00
Credits:
24.0 CPE's
Class Type:
This course is currently being offered in the following training modalities:
- Online
- Virtual Instructor-Led - BUDG7100A
- Class Length: This class is listed as a 3-day course.
- Virtual Instructor-Led - BUDG7100A
- In-Person Classroom
- Budget Execution - BUDG7100D
- Class Length: This class is listed as a 3-day course.
- For in-person training sessions, participants are required to download the course materials to a personal device (e.g., laptop or tablet) and bring their device to class for use during classroom instruction.
- Budget Execution - BUDG7100D
- On-site
This course contains practical case exercises that can be completed using Microsoft Excel. If available, please bring a laptop containing Excel software to class with you. If you do not have access to a laptop, or you do not have a basic knowledge of Excel, the exercises can be completed using a hand calculator.
Learning Outcomes:
- Prepare or recommend quarterly apportionment requests for appropriated funds
- Distribute funding within your organization using allotments and other allocation documents
- Execute a budget legally, with respect to purpose, time and amount under continuing resolution authority (CRA) and regular appropriations
- Certify fund availability on reimbursable orders, contractual agreements and other commitment and obligating documents
- Monitor and analyze day-to-day budget execution from commitment, obligation, receipt of goods or services to payment or liquidation of obligations
Day one of three
-
Overview of the federal budget process
- The changing budget environment
- Size and composition of the federal budget
- Evolution of the federal budget and financial management structure
- Key players in the budget process
- Key central agency budget process related guidance
- Phases of the organizational budget cycle
- Pipeline of budget authority receipt and usage
- Purposes of organizational budgets
- Presidential role in the budget execution phase
- Principles of appropriations law
- Impact of federal appropriations law on the legal obligation of funds
- Review exercise
- Knowledge check
-
Overview of the budget execution process
- Types of appropriation acts
- Sequence of execution events
- Exercise: review of terms
- Internal controls
- Exercise: status of funds
- Federal employee ethical standards
- Knowledge check
-
Development, modification, and distribution of an operating plan
- Budget development overview
- Government Performance and Results Act and the budget
- Reasons for budget modifications
- Accommodating budget changes
- Apportionment process
- Exercise: apportionment request
- Exercise: preparing an allotment advice
- Knowledge check
Day two of three
-
Monitoring and tracking performance
- Overview: what is an operating plan and why is it important?
- What should be monitored and tracked – financial metrics
- What should be monitored and tracked – performance metrics
- Work measurement (workload)
- Unit cost measurement (efficiency)
- Productivity index measurement (effectiveness)
- Productivity improvement
- Special situations and factors affecting monitoring and tracking
- Exercise: monitoring and tracking performance
- Preparing, presenting, and following-up the mid-year review (MYR)
- Exercise: preparing the mid-year review
- Knowledge check
-
Responding to unanticipated events and potential ADA violations
- Understanding factors that could affect your programs
- Overview of reprogramming and transfer
- Exercise: responding to unanticipated events
- Understanding ADA
- Exercise: financing unexpected obligations
- Exercise: Responding to a potential ADA violation
- Exercise: Responding to a potential ADA violation (scenario two)
- Knowledge check
Day three of three
-
Managing reimbursable work and contractual agreements
- Overview of reimbursable operations
- Budgeting for reimbursable work
- Overview of revolving fund operations
- Overview of contracting
- Timing of budget actions and contract awards
- Exercise: the $300 hammer
- Types of payments
- Knowledge check
-
Preparing for year-end closeout
- Understanding unused budget authority
- Responding to possible ADA violations at year-end
- Agency reporting requirements (SF-133)
- Exercise: making decisions at year-end
- Knowledge check
-
Federal budget execution summary
- Summary and review of budget execution process
